Skip to main content

Workspaces

Overview​

Workspaces represent a consortium of users, computations, and resources that provides a centralized way to manage access control and resources within the Prism system. Each workspace acts as an isolated environment where users can collaborate while maintaining security boundaries.

Key Features​

  • Access Control: Only users who are members of a workspace can access its assigned resources
  • Role-Based Permissions: Different users have different roles within a workspace, controlling what operations they can perform (user creation, admin tasks, etc.)
  • Multi-Workspace Support: A single user can belong to multiple workspaces with different roles in each
  • Required for Access: All users must be part of at least one workspace and be signed in to access the CoCoS system

Prerequisites​

  • Users must have a valid Prism platform account

Managing Workspaces​

Create a Workspace​

To create a new workspace:

  1. Login: Sign in to the Prism platform with an administrator account
  2. Navigate: After successful login, you'll see the workspaces page automatically
  3. Create: Click the 'New Workspace' button
  4. Configure: Fill in all required fields in the workspace creation form
  5. Save: Click 'Create Workspace' to complete the setup

Workspace Creation Workspaces page

View Workspace Details​

To view details of your current workspace:

  1. Navigate: Click 'Workspace' in the navigation panel
  2. Review: The workspace details page will display all relevant information

Workspace Details

Update a Workspace​

To modify workspace settings:

  1. Access Details: Click 'Workspace' in the navigation panel to view workspace details
  2. Edit Mode: Click 'Update Workspace' to navigate to the edit page
  3. Modify: Make your necessary changes to the workspace configuration
  4. Save: Click 'Update' to apply changes

Updating a Workspace

Switch Between Workspaces​

To view or switch to different workspaces:

  1. User Menu: Click on your user profile icon in the top right corner
  2. Navigate: Select "Switch Workspaces" from the dropdown menu
  3. Select: Choose your desired workspace from the workspaces page

User Profile Workspaces

Best Practices​

  • Role Assignment: Assign appropriate roles to users based on their responsibilities
  • Regular Reviews: Periodically review workspace membership and permissions
  • Naming Convention: Use clear, descriptive names for workspaces to avoid confusion
  • Access Monitoring: Monitor workspace access and activity for security purposes

Troubleshooting​

Common Issues​

  • Access Denied: Ensure you're signed into the correct workspace and have appropriate permissions
  • Missing Workspaces: Check that you've been added to the workspace by an administrator
  • Update Failures: Verify you have sufficient permissions to modify workspace settings